Smart Digital Archive System (ADAS)

The Smart Digital Archive System (ADAS) is an AI-powered platform that manages organizations' digital content lifecycle end to end. Thanks to its open and scalable architecture, it automatically analyzes, interprets, and centrally manages different content types such as documents, photos, audio, and video. While supporting collaborative workflows, it adopts data integrity, accessibility, and full traceability as core design principles.

Challenges of Classical Archive Software

Manual processes in traditional archiving methods cause time loss, errors, and coordination gaps. Thanks to rich metadata generated through AI-powered indexing, speech-to-text (STT), OCR, and object/face recognition, ADAS enables the information you need to be found within seconds. It brings scattered data together on a centralized, web-based platform while offering seamless integration with enterprise systems such as ERP and EDMS. By protecting digitized content with encrypted infrastructure and advanced authorization mechanisms, it strengthens data security and traceability.

What Problems Does It Solve?

  • Physical archive clutter, scattered storage, and inadequate archive tools
  • Search issues, extra software requirements, and slow workflows
  • Inability to interpret content and lack of fast access to accurate data
  • Unauthorized Access, event-tracking issues, and lack of traceability

Core Principles

Data Security

Fund, layer, file, and user based authorization and tracking

Speed

Access to information within seconds through AI-powered analysis and advanced search technologies

Continuity

Provides 24/7 uninterrupted access to digital archive assets.

Flexibility

Securely managing different content types on one platform

Technical Specifications

Broad File Format Support

  • Visuals such as TIFF, RAW, JPG, PNG, and SVG
  • Video formats such as MP4, MOV, AVI, and WMV
  • Audio formats such as MP3, WAV, and M4A
  • Documents such as PDF, DOC, XLS, and MSG

Data Interpretation and Search

  • Document uploading
  • OCR initiation
  • Advanced filtering by format, date, fund, and user-based breakdown
  • Automatic IPTC indexing for enriched search from image metadata

Compliance, Integration and Hybrid Storage

  • Open source based modern architecture
  • Full integration with existing corporate infrastructure
  • Open integration layer for every system
  • Hybrid storage with HAS or S3 support and fund-based storage management

Security, Integrity and Traceability

  • Broad authorization with fund and layer based access control
  • Different security level competence with file-based security
  • Full auditability and trail tracking with file and person-based event tracking
  • Zero tolerance against data loss with working copy in files and indefinite trash bin

Powerful Usage Scenarios

  • Automatic file archiving
  • Collection and portfolio management
  • Task and workflow management

How Does ADAS Work?

ADAS manages corporate digital content on a centralized, secure platform. Through AI-powered OCR, photo captioning, object and face recognition, and speech-to-text (STT) technologies, it interprets content, generates rich metadata, and provides fast access to information independent of time and place.

Workflow

1. Content Loading

  • User uploads digital data such as photo, video, audio, and text to the system and the file type is detected.
  • Content passes through automatic character recognition.
  • Desired indexing fields are entered manually.
  • Processed content is sent to the Archive Layer.

2. Content Analysis

  • Automatic transcription of audio recordings is performed through STT.
  • Face Recognition Module operates on visual content.
  • Photo description and object recognition module operates.
  • Usage copy and preview copy are generated automatically.
  • Editor AI performs language and style checks.

3. Indexing and Archive

  • EXIF/IPTC metadata of uploaded files is automatically extracted.
  • Extracted metadata is included directly in intra-system dynamic indexing.
  • Archived content becomes searchable and manageable through the digital archive structure.

Continuous Improvement

The Editor AI module learns the organization’s style better with each use; it increases recommendation accuracy and continuously reduces the editor’s workload.

Advantages

Broad Format Support and Native Viewing

It plays and displays numerous formats such as TIFF, RAW, MP4, MOV, WAV, and PDF directly over the web with a fully browser-based architecture, without requiring an additional application.

End-to-End Artificial Intelligence Services

It provides an autonomous smart archive experience not just by storing data, but by offering end-to-end AI services on a single platform, such as flexible OCR engines, object recognition, visual description, speaker-separating STT, and face recognition.

Hybrid Storage and Smart Migration

It can keep data in HAS or S3 systems according to institution-defined funds and perform automatic data migration between environments without access interruption using system administrator rules.

Threat Intelligence

Up-to-date IOC, malicious IP, and security intelligence data are actively utilized during threat analysis processes.